Virtual Event Comparison

/Virtual Event Comparison
Virtual Event Comparison2020-11-23T15:54:47+00:00

WHICH VIRTUAL EVENT PLATFORM IS RIGHT FOR YOU?

The teams at CSG Creative and NTP Events participated in a variety of product demos over the past few months to examine several virtual platforms on behalf of our clients.

We’ve learned a lot and wanted to share the results of our research. The features listed are ones we felt would benefit most clients, but it is not an all-inclusive list. If you want to learn more about any of the platforms, please feel free to reach out to the sales contact provided.

Don’t see your platform on the list? Want to know more about a particular platform? Or want us to check one out for you? Send Heidi a note, and she’ll look into it, haulakh@csgcreative.com.


CHOOSE YOUR OWN ADVENTURE


Communique

QUESTIONANSWER
1. Sales ContactTony Kozuch
akozuch@communiqueconferencing.com
2. How much does your platform cost?
$$$$ = Four Figures    $$$$$ = Five Figures    $$$$$$ = Six Figures
Pricing starts at $$$$$ and extends based on the webcasting ordered.
3. What is the maximum number of attendees?No maximum; default baseline is 2,000.
4. Do you offer a trade show component? If so, is it 3D or a profile listing format? Yes, both options are available.
5. Does your platform support livestream content? If so, is the livestream native to the platform or do you use third parties?Yes, can use native program or third-party platforms.
6. Do you support on-demand sessions? Yes.
7. Can you host posters? Yes.
8. Can you track CEUs in the platform? Yes.
9. Are you able to host breakout rooms within the platform? Yes.
10. Do you host networking events within the platform? Yes, via a live chat.
11. Does the program offer matchmaking tools? Yes, using any third-party tools that can be incorporated via iFrame.
12. Is gamification available? Yes, this is a native feature to the platform.
13. Does the platform support a Google-like search, providing results across various modules, or do you have search within each section of the platform?Yes.
14. How long do participants have access to the event after the live component? Starts at one year but can be extended as long as the client would like.
15. What is your typical event development timeline?The client can choose: 6 weeks (standard), 8 weeks, or 12 weeks. Varies by price point.
16. Do you provide custom graphics to brand the experience or do you provide a template for the client to provide the graphics?Clients provide graphics based on templates provided.
17. Do you have in-house production capabilities to coordinate with speakers?Webcast managers liaise with the event organizer for speaker bios, training, and handle live-day, 30-min pre-call, and recording of webcast. We do not send hardware kits to presenters.
18. Do you require clients to use your registration software or do you integrate with third parties? Both options are available. The platform has a registration feature or you can do an API integration. Or, you can send an attendee list, which we can upload to the platform.
19. Currently taking clients? Yes.
20. Additional information provided

Cvent Virtual Attendee Hub

QUESTIONANSWER
1. Sales ContactColeman Bacon
cbacon@cvent.com
2. How much does your platform cost?
$$$$ = Four Figures    $$$$$ = Five Figures    $$$$$$ = Six Figures
Cvent Virtual Attendee Hub is priced on a per-event basis. We look at the size of each event and the overall number of events to determine pricing. To receive a quote, contact Cvent directly.
3. What is the maximum number of attendees?No maximum.
4. Do you offer a trade show component? If so, is it 3D or a profile listing format? Yes, a profile listing with virtual booths.
5. Does your platform support livestream content? If so, is the livestream native to the platform or do you use third parties?Yes, this is a native video player that is embedded within the platform delivering livestream, simu-live, and on-demand streaming.
6. Do you support on-demand sessions? Yes.
7. Can you host posters? Yes.
8. Can you track CEUs in the platform? Yes.
9. Are you able to host breakout rooms within the platform? Yes.
10. Do you host networking events within the platform? Yes.
11. Does the program offer matchmaking tools? An appointments module is available as part of the Cvent platform and is accessible within the Virtual Attendee Hub.
12. Is gamification available? This feature is in development.
13. Does the platform support a Google-like search, providing results across various modules, or do you have search within each section of the platform?Users would search within different sections of the Virtual Attendee Hub.
14. How long do participants have access to the event after the live component? The event planner determines the length of access.
15. What is your typical event development timeline?This varies by client/project, but averages 2-6 weeks.
16. Do you provide custom graphics to brand the experience or do you provide a template for the client to provide the graphics?Clients provide their own graphics, but Cvent provides templates for recommended image file types and file sizes.
17. Do you have in-house production capabilities to coordinate with speakers?Yes, this is available through our Virtual Events 360 offering.
18. Do you require clients to use your registration software or do you integrate with third parties? While Cvent provides an end-to-end platform that addresses the entire event life cycle within one, integrated solution, a customer can use the Virtual Attendee Hub standalone.
19. Currently taking clients? Yes.
20. Additional information provided The Cvent platform is an end-to-end solution that addresses the entire event life cycle within one, integrated technology.

Freeman Online Event Pro

QUESTIONANSWER
1. Sales ContactKristen Koenig
kristen.koenig@freemanco.com
2. How much does your platform cost?
$$$$ = Four Figures    $$$$$ = Five Figures    $$$$$$ = Six Figures
$$$$ – $$$$$$
3. What is the maximum number of attendees?No maximum.
4. Do you offer a trade show component? If so, is it 3D or a profile listing format? Yes, profile listing in standard Online Event Pro exhibitor module but also offer a 2D/3D booth offering.
5. Does your platform support livestream content? If so, is the livestream native to the platform or do you use third parties?Yes, can use Freeman or third-party platforms.
6. Do you support on-demand sessions? Yes.
7. Can you host posters? No.
8. Can you track CEUs in the platform? Can check timestamps for CEU reporting, but no ability to test at this time.
9. Are you able to host breakout rooms within the platform? Yes.
10. Do you host networking events within the platform? Yes via live chat text, audio, and/or video chat.
11. Does the program offer matchmaking tools? Yes.
12. Is gamification available? Yes, attendees can accumulate points for prizes. This feature is native to the program.
13. Does the platform support a Google-like search, providing results across various modules, or do you have search within each section of the platform?Yes.
14. How long do participants have access to the event after the live component? Yes.
15. What is your typical event development timeline?Exhibitor and sponsor artwork and content due 4-6 weeks in advance of event.
16. Do you provide custom graphics to brand the experience or do you provide a template for the client to provide the graphics?Client can provide based on templates, or Freeman can provide for an additional fee.
17. Do you have in-house production capabilities to coordinate with speakers?Yes, Freeman can not only provide the software/digital but also production, content, sponsorship, event planning/project management, and more.
18. Do you require clients to use your registration software or do you integrate with third parties? Freeman has their own proprietary registration tool, but also integrates direct with all the major registration tech providers.
19. Currently taking clients? Yes.
20. Additional information provided Our system uptime is at 100% and we load test each site for optimal performance to mitigate risk.

Freeman is 98% ADA/WCAG compliant (tested via Lighthouse in the Google toolkit), and we continue to test each site for ADA compliance.

Intrado

QUESTIONANSWER
1. Sales ContactAlison Nowak
alison.nowak@intrado.com
2. How much does your platform cost?
$$$$ = Four Figures    $$$$$ = Five Figures    $$$$$$ = Six Figures
$$$$$$
3. What is the maximum number of attendees?200,000 concurrent viewers.
4. Do you offer a trade show component? If so, is it 3D or a profile listing format? Yes, 3D.
5. Does your platform support livestream content? If so, is the livestream native to the platform or do you use third parties?Yes.
6. Do you support on-demand sessions? Yes.
7. Can you host posters? Yes.
8. Can you track CEUs in the platform? Yes.
9. Are you able to host breakout rooms within the platform? Yes.
10. Do you host networking events within the platform? Live Chat.
11. Does the program offer matchmaking tools? Yes.
12. Is gamification available? Yes.
13. Does the platform support a Google-like search, providing results across various modules, or do you have search within each section of the platform?Unknown
14. How long do participants have access to the event after the live component? Up to 1 year.
15. What is your typical event development timeline?10+ weeks.
16. Do you provide custom graphics to brand the experience or do you provide a template for the client to provide the graphics?Unknown
17. Do you have in-house production capabilities to coordinate with speakers?Unknown
18. Do you require clients to use your registration software or do you integrate with third parties? Unknown
19. Currently taking clients? Unknown
20. Additional information provided

Juno

QUESTIONANSWER
1. Sales ContactPeter Hodgen
peter@junolive.co
2. How much does your platform cost?
$$$$ = Four Figures    $$$$$ = Five Figures    $$$$$$ = Six Figures
$$$$$ base price, plus additional costs based on one-time event.
3. What is the maximum number of attendees?No maximum, but needs to be set up in advance.
4. Do you offer a trade show component? If so, is it 3D or a profile listing format? Yes, profile-like listing.
5. Does your platform support livestream content? If so, is the livestream native to the platform or do you use third parties?Yes, using a native player to deliver content.
6. Do you support on-demand sessions? Yes.
7. Can you host posters? Yes, live, prerecorded, or as sessions.
8. Can you track CEUs in the platform? Yes.
9. Are you able to host breakout rooms within the platform? Yes.
10. Do you host networking events within the platform? Yes.
11. Does the program offer matchmaking tools? Yes.
12. Is gamification available? Yes.
13. Does the platform support a Google-like search, providing results across various modules, or do you have search within each section of the platform?Module based for now. Looking to expand to a universal search option.
14. How long do participants have access to the event after the live component? Up to the partner to decide, but starts at 30 days.
15. What is your typical event development timeline?2-4 weeks.
16. Do you provide custom graphics to brand the experience or do you provide a template for the client to provide the graphics?Clients provide graphics based on templates provided.
17. Do you have in-house production capabilities to coordinate with speakers?Yes, they can provide production support based on the needs of the clients, including hybrid event support, and video editing support if needed.
18. Do you require clients to use your registration software or do you integrate with third parties? Registration within the platform or using an API.
19. Currently taking clients? Yes.
20. Additional information provided Juno is built to turn an everyday event into a daily experience. We are known for personal touch.

Map Your Show

QUESTIONANSWER
1. Sales ContactSyd Rivera
syd@mapyourshow.com
2. How much does your platform cost?
$$$$ = Four Figures    $$$$$ = Five Figures    $$$$$$ = Six Figures
$$$$ base price, plus additional costs if different modules are needed.
3. What is the maximum number of attendees?No maximum.
4. Do you offer a trade show component? If so, is it 3D or a profile listing format? Yes, using a profile listing format.
5. Does your platform support livestream content? If so, is the livestream native to the platform or do you use third parties?Yes, using either MYS Live Demo feature or integrating with third-party platforms.
6. Do you support on-demand sessions? Yes, live sessions are automatically converted to on-demand.
7. Can you host posters? Yes.
8. Can you track CEUs in the platform? Not at this time, but CEU credits can be listed in the appropriate sessions.
9. Are you able to host breakout rooms within the platform? Yes, using third-party solutions.
10. Do you host networking events within the platform? Yes, via Chat and Live Demos function, or third-party solutions.
11. Does the program offer matchmaking tools? Yes via third-party registration data. MYS also has an AI feature that will recommend exhibitors and sessions that the user could be interested in.
12. Is gamification available? Not at this time for the online floorplan, but is available in the MYS Mobile App.
13. Does the platform support a Google-like search, providing results across various modules, or do you have search within each section of the platform?Yes.
14. How long do participants have access to the event after the live component? 4 months or longer depending on the needs of the client.
15. What is your typical event development timeline?3-4 weeks after materials are received.
16. Do you provide custom graphics to brand the experience or do you provide a template for the client to provide the graphics?Clients provide graphics based on templates provided.
17. Do you have in-house production capabilities to coordinate with speakers?The MYS Conference Management Module supports speaker management, but not the production of the sessions.
18. Do you require clients to use your registration software or do you integrate with third parties? MYS is able to integrate with just about any registration company/software and has been doing this for the last decade. We’ve integrated with the very largest and smallest reg companies. This is done primarily through our open API. Additionally, we provide a match-making feature that is merged into the registration process that will initiate the attendee’s show experience by presenting them with companies and sessions they’ve expressed an interest in.
19. Currently taking clients? Yes.
20. Additional information provided

SwapCard

QUESTIONANSWER
1. Sales ContactKevin Singh
kevin@swapcard.com
2. How much does your platform cost?
$$$$ = Four Figures    $$$$$ = Five Figures    $$$$$$ = Six Figures
$$$$ – $$$$$$
3. What is the maximum number of attendees?No maximum.
4. Do you offer a trade show component? If so, is it 3D or a profile listing format? Profile Listing with Video and Chat or Marketplace Module.
5. Does your platform support livestream content? If so, is the livestream native to the platform or do you use third parties?Yes, integrating with third-party platforms.
6. Do you support on-demand sessions? Yes.
7. Can you host posters? Yes.
8. Can you track CEUs in the platform? Not automated, but tracking available.
9. Are you able to host breakout rooms within the platform? Yes, using third-party solutions.
10. Do you host networking events within the platform? Yes, using third-party solutions.
11. Does the program offer matchmaking tools? Yes.
12. Is gamification available? Yes, using third-party solutions.
Will be integrating in 2021.
13. Does the platform support a Google-like search, providing results across various modules, or do you have search within each section of the platform?Search within each module.
14. How long do participants have access to the event after the live component? Up to a year.
15. What is your typical event development timeline?Depends on complexity of event, typically 3-6 weeks but access starts when you register.
16. Do you provide custom graphics to brand the experience or do you provide a template for the client to provide the graphics?Both options are available.
17. Do you have in-house production capabilities to coordinate with speakers?Unknown
18. Do you require clients to use your registration software or do you integrate with third parties? Unknown
19. Currently taking clients? Yes.
20. Additional information providedKnown for its high level of security.

vFairs

QUESTIONANSWER
1. Sales ContactJeffrey Cooper
jeffrey@vfairs.com
2. How much does your platform cost?
$$$$ = Four Figures    $$$$$ = Five Figures    $$$$$$ = Six Figures
$$$$$
3. What is the maximum number of attendees?20,000
4. Do you offer a trade show component? If so, is it 3D or a profile listing format? Yes, 3D and bird’s-eye view.
5. Does your platform support livestream content? If so, is the livestream native to the platform or do you use third parties?Yes.
6. Do you support on-demand sessions? Yes.
7. Can you host posters? Yes.
8. Can you track CEUs in the platform? No.
9. Are you able to host breakout rooms within the platform? Yes, using third-party solutions.
10. Do you host networking events within the platform? Yes.
11. Does the program offer matchmaking tools? No.
12. Is gamification available? Yes.
13. Does the platform support a Google-like search, providing results across various modules, or do you have search within each section of the platform?Yes.
14. How long do participants have access to the event after the live component? 30 days.
15. What is your typical event development timeline?12 weeks.
16. Do you provide custom graphics to brand the experience or do you provide a template for the client to provide the graphics?Clients provide graphics based on templates provided.
17. Do you have in-house production capabilities to coordinate with speakers?Unknown
18. Do you require clients to use your registration software or do you integrate with third parties? Unknown
19. Currently taking clients? Yes.
20. Additional information providedPlatform offers a hands-on project management team for dedicated support.

Pathable

QUESTIONANSWER
1. Sales ContactMichael Arcide
michael@pathable.com
2. How much does your platform cost?
$$$$ = Four Figures    $$$$$ = Five Figures    $$$$$$ = Six Figures
$$$$$, pay for the items you need and number of attendees.
3. What is the maximum number of attendees?No maximum.
4. Do you offer a trade show component? If so, is it 3D or a profile listing format? Yes, profile listing.
5. Does your platform support livestream content? If so, is the livestream native to the platform or do you use third parties?Yes, using third party (Zoom).
6. Do you support on-demand sessions? Yes.
7. Can you host posters? Yes.
8. Can you track CEUs in the platform? Yes.
9. Are you able to host breakout rooms within the platform? Yes.
10. Do you host networking events within the platform? Yes.
11. Does the program offer matchmaking tools? Yes, two options: “Want to meet tool” and then matching within the registration list.
12. Is gamification available? Yes.
13. Does the platform support a Google-like search, providing results across various modules, or do you have search within each section of the platform?No, you search within module.
14. How long do participants have access to the event after the live component? Up to a year from the original provisioning of your site.
15. What is your typical event development timeline?2-4 weeks depending on the time of the year.
16. Do you provide custom graphics to brand the experience or do you provide a template for the client to provide the graphics?Both options are available.
17. Do you have in-house production capabilities to coordinate with speakers?Requires additional discussion/definition from customer.
18. Do you require clients to use your registration software or do you integrate with third parties? Able to integrate with several registration companies.
19. Currently taking clients? Yes.
20. Additional information provided Pathable has been in business for 14 years and is a known leader in the virtual/hybrid event space.

a2z/Personify Community Platform

QUESTIONANSWER
1. Sales ContactChris Garner
cgarner@personifycorp.com
2. How much does your platform cost?
$$$$ = Four Figures    $$$$$ = Five Figures    $$$$$$ = Six Figures
$$$$-$$$$$ (depends on features needed).
3. What is the maximum number of attendees?No maximum.
4. Do you offer a trade show component? If so, is it 3D or a profile listing format? Yes, profile listing or map like a regular “a2z” live show, can also be used in conjunction with hybrid live event.
5. Does your platform support livestream content? If so, is the livestream native to the platform or do you use third parties?Yes, integrating with third-party platforms.
6. Do you support on-demand sessions? Yes.
7. Can you host posters? Yes, though they are not treated differently than a session in the system. Putting them on their own track is the most common way to handle this.
8. Can you track CEUs in the platform? Not automated, but tracking is available.
9. Are you able to host breakout rooms within the platform? Yes, using third-party tools.
10. Do you host networking events within the platform? Yes, using third-party solutions from exhibitor or event organizer.
11. Does the program offer matchmaking tools? Yes.
12. Is gamification available? Not integrated, but third-party options can be added. We are anticipating gamification to be coming in Q1 of 2021.
13. Does the platform support a Google-like search, providing results across various modules, or do you have search within each section of the platform?Yes.
14. How long do participants have access to the event after the live component? The platform remains open for up to 90 days post-event, but can be easily extended to a year-round community for hosting additional events, delivering content, and empowering buyer-seller and peer-to-peer communication and collaboration.
15. What is your typical event development timeline?4 weeks.
16. Do you provide custom graphics to brand the experience or do you provide a template for the client to provide the graphics?Clients provide graphics based on templates provided.
17. Do you have in-house production capabilities to coordinate with speakers?Not at this time.
18. Do you require clients to use your registration software or do you integrate with third parties? Able to integrate with several registration companies.
19. Currently taking clients? Yes.
20. Additional information provided In addition to our virtual conference platform and robust expo management solutions, Personify A2Z Events delivers proven, powerful tools to facilitate matchmaking and virtual appointment scheduling between exhibitors and attendees. We can also take your digital marketing to the next level with our world-class Digital Engagement Team, experienced experts uniquely skilled in promoting attendee engagement both pre-show and during the show, resulting in increased participation and ROI for both attendees and exhibitors/sponsors. With deep experience in delivering in-person, virtual and hybrid experiences, Personify A2Z Events captivates attendees, delights exhibitors and grows your events regardless of format.